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Planning A Corporate Holiday Party

Updated: Dec 7, 2023

Planning a corporate holiday party can be a complex and time-consuming task, especially for larger organizations. To ensure a successful event that caters to the diverse interests of employees, many companies choose to use a professional event management firm like eventi Productions. Where do you start? Here’s a brief guide in what to consider when planning a memorable corporate holiday party that employees will talk about for years to come:

Define the Objectives and Budget For The Holiday Party

  • Objective Setting: Begin by defining what you want to achieve with the holiday party. Is it primarily for team building, celebrating achievements, or just a social gathering?

  • Budget Allocation: Determine the budget early on. This will help guide the size and scale of the event.

Select the Right Event Management Company

  • Research and Recommendations: Look for companies with a strong track record in corporate events. Most event management companies list some of the clients or case studies on their website that you can review.

  • Evaluate Expertise: Can the event management firm cater to your specific needs? What kind of expertise does their team have?

Collaboration and Communication

  • Initial Meetings: Discuss your vision, objectives, and budget with the event management firm so they can create a clear proposal.

  • Regular Updates: Establish a communication plan for regular updates and feedback. This ensures the event aligns with your expectations.

Holiday Theme and Venue Selection

  • Holiday Theme Development: Work with the event company to choose a theme that resonates with your organization's culture while clearly showing the holiday nature of the event.

  • Venue Scouting: The event management team should provide options for venues that fit your holiday theme, size of the party, and budget.

Entertainment and Activities

  • Diverse Options: Consider various entertainment options like live music, DJs, or speakers that align with the theme.

  • Team Building Activities: While not always necessary at holiday parties, some companies like to incorporate activities that promote team building and employee engagement.

Catering and Decor

  • Menu Planning: The event management company should assist in creating a menu that caters to all dietary preferences.

  • Decor Matching Theme: Ensure the décor complements the chosen holiday theme, enhancing the overall experience.

Logistics and Technical Aspects

  • Transport and Accommodation: If necessary, arrange transport and accommodation for attendees.

  • Technical Support: Make sure the event management firm has the necessary technical support for sound, lighting, and presentations.

Feedback and Evaluation Post-Event

  • Gather Feedback: Collect feedback from attendees to gauge the success of the event.

  • Evaluation Meeting: Have a post-event meeting with the event management company to discuss what worked well and areas for improvement.

Using a professional event management company for your corporate holiday party can alleviate much of the stress involved in planning and ensure a well-organized event. By setting clear objectives, maintaining open communication, and carefully considering all aspects of the event, you can create an enjoyable and festive experience for all your employees. If you're looking for holiday party ideas, eventi Productions can help. Contact us by filling out a form to get started.



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