Pre-meeting Planning Services

• Planning support and program development

• Participant identification and selection

• Budget preparation

• Site selection and reservation

• Travel and lodging arrangements

• Meeting room arrangements

• AV arrangements

• Publicity materials preparation and distribution

• Letters of invitation and logistical information and pre-registration

• Web site design/development

• Preparation of pre-meeting materials

• Exhibit design

• Planning of group events

• Editorial and graphics services

 

 

Onsite Services

• Registration

• Speaker assistance

• Information center operation

• Recording and transcription of sessions

• AV and other technical services

• Press room support

• Webcasting and satellite broadcasting

• Production services

• Coordination of exhibits and poster sessions and meeting room monitoring

• Photography arrangements

• Security services

• Translation booths/simultaneous translation

• Social media marketing and interactive sessions

 

 

Post-meeting Services

• Thank-you letters

• Minutes, proceedings, and/or summaries

• Reports of action items

• Verbatim transcripts

• Translation services

• Editing of presenters’ papers

• Technical reports and proceedings

• Post-conference materials preparation and distribution

• Evaluation reports and debriefings

• Reimbursement processing

• Vendor invoice payment

• Interim and final report preparation

• Financial report preparation