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Operations & Planning

Seamless planning and flawless execution is a must during the event process. Our passion for details and perfectionism will help streamline your event and maximize results while minimizing stress from concept to completion.

Our operations and planning services include:


Pre-meeting Planning Services

  • Planning support and program development

  • Participant identification and selection

  • Budget preparation

  • Site selection and reservation

  • Travel and lodging arrangements

  • Meeting room arrangements

  • AV arrangements

  • Publicity materials preparation and distribution

  • Letters of invitation and logistical information and pre-registration

  • Web site design/development

  • Preparation of pre-meeting materials

  • Exhibit design

  • Planning of group events

  • Editorial and graphics services



Onsite Services

  • Registration

  • Speaker assistance

  • Information center operation

  • Recording and transcription of sessions

  • AV and other technical services

  • Press room support

  • Webcasting and satellite broadcasting

  • Production services

  • Coordination of exhibits and poster sessions and meeting room monitoring

  • Photography arrangements

  • Security services

  • Translation booths/simultaneous translation

  • Social media marketing and interactive sessions



Post-meeting Services

  • Thank-you letters

  • Minutes, proceedings, and/or summaries

  • Reports of action items

  • Verbatim transcripts

  • Translation services

  • Editing of presenters’ papers

  • Technical reports and proceedings

  • Post-conference materials preparation and distribution

  • Evaluation reports and debriefings

  • Reimbursement processing

  • Vendor invoice payment

  • Interim and final report preparation

  • Financial report preparation

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