Event Management Services

What is event management?

Event management is the process of planning, organizing, and managing events. It can be a complex and time-consuming process, but it's essential for ensuring that events run smoothly and successfully. Event managers can be responsible for everything from choosing a venue to securing speakers to managing logistics. They also need to be able to deal with unexpected challenges and problems.

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Why are event management services important?

• They save you time and money. Event planning can be a very time-consuming process. By hiring an event management company, you can free up your time to focus on other aspects of your business. Event management companies also have experience negotiating with vendors and securing discounts, which can save you money.

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• They help you to achieve your goals. Event management companies have the experience and expertise to help you to achieve your event goals.

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• They can help you to choose the right venue, secure the right speakers, and plan a program that will engage and entertain your audience.

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• They reduce stress. Event planning can be a very stressful process. By hiring an event management company, you can reduce your stress levels and focus on other things. Event management companies are experts at handling all the details of event planning, so you can relax and enjoy the event.

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Venue Sourcing & Contract Negotiation

As an expert in event management, we can help you select the perfect location for your next conference or event. With relationships around the globe and extensive experience working with hotels, convention centers and venues of all sizes, our team knows how to find just the right location to fit your goals, objectives and resources.  Every possible detail is covered to minimize your risks, save you money and ensure you receive the high-quality service that will make your event venue receive rave reviews from your attendees.

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When selecting a site for an event, there are a number of factors to consider, including:

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• Size and capacity: The site must be large enough to accommodate the expected number of attendees.

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• Amenities: The site should have the amenities that are needed for the event, such as restrooms, food and beverage service, and parking.

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• Accessibility: The site should be accessible to all attendees, including those with disabilities.

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• Location: The site should be located in a convenient location for the target audience.

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• Budget: The cost of renting the site must be within the event budget.

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• Logistics: The site must be easy to get to and from, and there must be adequate parking.

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• Security: The site must be secure and safe for all attendees.

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By considering all of these factors, we help select a site that is perfect for your event.

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Once the venue is selected, it's time to negotiate a contract. There are a number of reasons why contract negotiation is important. First, it can help to ensure that both parties are getting what they want out of the agreement. Second, it can help to avoid misunderstandings and disputes down the road. Third, it can help to build trust and relationships between the parties involved.

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Benefits of well-executed contract negotiation include:

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• Ensures that both parties are getting what they want. When both parties are involved in the negotiation process, they are more likely to be satisfied with the final agreement. This is because they have had a chance to voice their concerns and get their needs met.

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• Avoids misunderstandings and disputes. When a contract is negotiated carefully, it is less likely that there will be any misunderstandings or disputes down the road. This is because the parties have had a chance to discuss the terms of the agreement and come to an understanding of what is expected of them.

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• Builds trust and relationships. Contract negotiation can be a great way to build trust and relationships between the parties involved. When the parties are able to work together to reach an agreement that is mutually beneficial, it can help to create a sense of goodwill and cooperation.

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Budget Management & Merchant Services

Event budget management is important because it helps to ensure that an event stays on track financially. By carefully tracking expenses and revenue, event planners can identify potential problems early on and take corrective action. This can help to prevent overspending and ensure that the event is a success.

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Benefits of event budget management include:

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• Prevents overspending. By tracking expenses closely, event planners can identify areas where they may be overspending and make adjustments accordingly. This can help to keep the event within budget and avoid financial problems.

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• Ensures that the event is a success. When an event is well-planned and executed, it is more likely to be a success. By carefully managing the budget, event planners can ensure that the event has the resources it needs to be successful.

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• Builds trust with stakeholders. When event planners are able to manage the budget effectively, it builds trust with stakeholders. This is because stakeholders know that the event is being planned and executed responsibly.

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Event merchant services are a type of payment processing solution that is designed specifically for events. These services offer a variety of features that can help event organizers to accept payments from attendees, including:

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• Point-of-sale (POS) terminals: Event merchant services typically offer POS terminals that can be used to accept payments from attendees at the event. These terminals can be used to swipe credit and debit cards, as well as accept cash and checks.

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• Online payment processing: Event merchant services also offer online payment processing, which allows attendees to purchase tickets and other event-related items online. This can be a convenient option for attendees who are unable to attend the event in person.

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• Reporting: Event merchant services typically offer reporting tools that allow event organizers to track sales and revenue. This information can be used to make decisions about future events.

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Event merchant services can be a valuable tool for event organizers who want to make it easy for attendees to pay for tickets and other event-related items. These services can help to improve the overall experience for attendees and make it more likely that they will attend future events. They offer:

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• Convenience: Event merchant services make it easy for attendees to pay for tickets and other event-related items. This can help to improve the overall experience for attendees and make it more likely that they will attend future events.

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• Security: Event merchant services use the latest security measures to protect customer data. This helps to ensure that attendees' personal information is safe.

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• Reliability: Event merchant services are designed to handle high volumes of transactions. This ensures that attendees will be able to purchase tickets and other event-related items quickly and easily.

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At Eventi Productions, we are experts in event merchant services which translates These services can help to make your event a success.

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Operations & Planning

Seamless planning and flawless execution is a must during the event process. Our passion for details and perfectionism will help streamline your event and maximize results while minimizing stress from concept to completion.

 

Planning a corporate event can be a daunting task, but it doesn't have to be. Here’s how Eventi Productions can help:

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• Set goals and objectives. What do you hope to achieve with your event? Do you want to generate leads, build brand awareness, or educate your audience? Once you know your goals, you can start planning your event accordingly.

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• Choose a date and time. When will your event take place? It's important to choose a date and time that is convenient for your target audience. You'll also need to make sure that the venue is available on that date and time.

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• Choose a venue. Where will your event take place? The venue should be large enough to accommodate your guests, and it should have the amenities that you need, such as a stage, sound system, and catering.

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• Create a budget. How much money do you have to spend on your event? It's important to create a budget and stick to it. This will help you avoid overspending and ensure that your event is successful.

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• Plan the logistics. There are a lot of logistics involved in planning an event, such as transportation, security, and waste management. Make sure to plan for all of these things in advance.

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• Promote your event. How will you let people know about your event? You can promote your event through a variety of channels, such as social media, email, and print advertising.

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• On the day of the event, be prepared for anything. Things don't always go according to plan, so it's important to be prepared for anything. Have a backup plan in case of bad weather or other unforeseen circumstances.

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• Follow up with your guests after the event. Thank your guests for attending your event and let them know how they can stay connected with your company.

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Eventi Productions can help you create an event that is successful and memorable.

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Event Registration & Attendee Management

A key to any successful event is the registration process. It is a big part of the attendee experience and drives many ancillary services. Eventi Productions understands the importance of this and how integral it is to any successful event. Whether we are managing a third party platform or building a custom registration system to support your brand, we will work with you to define and implement a right registration process for your event.​

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Onsite Registration & Check-In

To help set the tone on opening day, Eventi Productions designs a positive check-in experience for any space to welcome all attendees. Our digital kiosks and high-speed printers keep the line moving and everyone happy. Advanced options like real-time photo badges and RFID can elevate any event. 

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Sponsor Portal

It’s not only important for attendees to have a great experience, but sponsors too. To up-level the sponsor and exhibitor experience, eventi  provides a branded interactive on-boarding resource that allows access to booth/exhibit information. It provides for the organization of all sponsors and exhibitors, vetting and approval processes, and provides an elevated experience.​

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Call For Papers & Speaker Portal

Cultivating good content builds great agendas and Eventi Productions has the tools and expertise to help manage the keynote, session, and speaker process. Our Call for Papers system collects session abstracts, provides review and ratings, and communicates important information to speakers.​

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Event Website Design, Programming & Development

An event website is where attendees judge the book by its cover. Eventi Productions design and build event properties that showcase your brand, create excitement and buzz while delivering key messaging. Our team will work with you to create a thought provoking and efficient experience that will provide attendees with the necessary information to make a decision. 

When creating an event website, there are a few key things we consider:

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• The purpose of the website. What do you want visitors to do on your website? Do you want them to register for the event, learn more about it, or donate to a cause?

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• The target audience. Who is your event website for? Make sure the content and design of the website are relevant to your target audience.

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• The content of the website. What information do you need to include on your website? This may include the date, time, location, speakers, schedule, and registration information.

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• The design of the website. Make sure the website is visually appealing and easy to navigate.

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• The functionality of the website. Make sure the website works properly and that visitors can easily find the information they need.

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• The promotion of the website. How will you let people know about your event website? You can promote your website through social media, email, and print advertising.

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By considering these factors, we help to create an event website that is effective and informative.

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Exhibit & Sponsorship Sales & Management

Sponsorships are important for events because they provide financial support, help to promote the event, and can attract a larger audience.

• Financial support: Sponsors can provide financial support to help offset the costs of putting on an event. This can include things like venue rental, food and beverage, marketing, and staffing.

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• Promotion: Sponsors can help to promote the event by advertising it on their website, in their stores, and on their social media channels. This can help to reach a wider audience and generate excitement for the event.

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• Attracting a larger audience: Sponsors can help to attract a larger audience to the event by offering discounts or promotions to their customers. This can encourage people to attend the event who might not have otherwise.

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We are masters at the intricacies of evaluating, negotiating, developing and executing the right opportunities that will get your sponsors in front of their target audience. We’ll handle the details to ensure that your sponsors receive a great return on their investment. by creating Email Blasts, Deadline Enforcement, Asset/Content Collection, Day Of Support, Post Event Reporting and Sponsor Surveys.

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Overall, sponsorships can be a valuable asset for events. By partnering with sponsors, event organizers can get the financial support they need to put on a great event, promote the event to a wider audience, and attract more attendees.

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Speaker Logistics and Content Management

Quality speakers and engaging content are keys to drawing attendees to your conference. Together they establish your credibility and relevance within your field. Therefore, you need to spend your time attracting the best possible speakers and leave the logistics of your speaker program management to us.

 

With years of experience managing speakers around the globe, we can coordinate speaker logistics with ease. We’ll handle speaker registration, manage schedules, produce session materials and perform onsite management support. We’ve got everything covered to ensure your speakers are happy and their sessions are well organized.

 

The speakers you choose should be relevant to your audience, engaging, and have a message that will resonate with them.

Here are items we consider for choosing event speakers:

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• Consider your audience. Who are you trying to reach with your event? What are their interests and needs? Once you know your audience, you can start to narrow down your speaker options.

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• Think about your goals. What do you hope to achieve with your event? Do you want to generate leads, build brand awareness, or educate your audience? Once you know your goals, you can choose speakers who can help you achieve them.

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• Do your research. Once you have a few speaker options, take some time to research them. Read their bios, watch their videos, and read reviews from other event planners. This will help you get a sense of their speaking style and content.

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• Get recommendations. Ask your colleagues, friends, and family for recommendations of speakers they've seen and enjoyed. This can be a great way to find speakers you might not have otherwise considered.

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• Book early. The best speakers book up quickly, so it's important to start your speaker search early. This will give you a better chance of getting the speakers you want.

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Event Technology Management

Technology can improve events in a number of ways, including:

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• Making it easier to plan and manage events: There are a number of event planning tools available that can help event organizers to plan and manage events more efficiently. These tools can help to track expenses, manage attendee lists, and create schedules.

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• Making it easier to market and promote events: There are a number of social media and online marketing tools available that can help event organizers to market and promote events to a wider audience. These tools can help to reach potential attendees, generate excitement about the event, and drive ticket sales.

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• Making it easier to engage with attendees: There are a number of technology-based tools available that can help event organizers to engage with attendees before, during, and after the event. These tools can be used to share information about the event, collect feedback from attendees, and build relationships with attendees.

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• Making it easier to collect data: There are a number of technology-based tools available that can help event organizers to collect data about attendees. This data can be used to improve future events by understanding what attendees want and need.

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Overall, technology can be a valuable tool for event organizers who want to improve the planning, management, marketing, engagement, and data collection of their events.

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Here are some specific examples of how technology can be used to improve events:

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• Event registration: Event organizers can use online registration systems to make it easy for attendees to register for events. This can help to reduce the number of no-shows and improve the efficiency of the registration process.

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• Event logistics: Event organizers can use technology to manage event logistics, such as transportation, catering, and security. This can help to ensure that events run smoothly and that attendees have a positive experience.

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• Event marketing: Event organizers can use social media and other online marketing tools to promote events to a wider audience. This can help to reach potential attendees, generate excitement about the event, and drive ticket sales.

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• Event engagement: Event organizers can use technology to engage with attendees before, during, and after the event. This can be done through social media, live streaming, and other tools.

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• Event evaluation: Event organizers can use technology to collect data about attendees and evaluate the success of their events. This data can be used to improve future events by understanding what attendees want and need.

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At Eventi Productions, we take all of this into account and help manage the Mobile App, Virtual Platform and Internet Requirements for your event.

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Design & Production

From videos and graphics to signage and displays we will develop a look and feel for your event that will engage your audience and create an inspiring experience for them.

 

Signage and displays are an important part of any corporate event. They can be used to direct guests, provide information, and promote the company's brand. The type of signage and displays that are needed will vary depending on the size and scope of the event, as well as the company's branding and marketing goals.

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Common types of signage and displays that are used at corporate events include:

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• Welcome banners: Welcome banners are a great way to greet guests and set the tone for the event. They can be hung at the entrance to the venue or at the registration desk.

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• Directional signs: Directional signs are essential for helping guests find their way around the event space. They can be placed at key intersections and near important destinations, such as the restrooms, food and beverage areas, and meeting rooms.

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• Informational signs: Informational signs can be used to provide guests with important information about the event, such as the schedule of events, the location of breakout sessions, and the contact information for event staff.

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• Promotional displays: Promotional displays can be used to promote the company's products or services. They can be placed in high-traffic areas, such as the registration desk or the food and beverage area.

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• Branding displays: Branding displays can be used to reinforce the company's brand identity. They can be placed throughout the event space, such as on the walls, tables, and podiums.

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By using a variety of signage and displays, Eventi Productions helps to create a positive and memorable experience for guests.

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Experiential Events

 

Experiential events are events that are designed to create a memorable and engaging experience for attendees. They can be used to promote a product or service, educate attendees, or simply provide a fun and enjoyable experience.

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There are many different types of experiential events, but some common examples include:

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• Trade shows: Trade shows are large events where businesses can showcase their products or services to potential customers.

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• Conferences: Conferences are events where people can come together to learn about a particular topic.

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• Festivals: Festivals are events that celebrate a particular culture, activity, or holiday.

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• Pop-up stores: Pop-up stores are temporary stores that are set up in a unique location, such as a vacant storefront or a public space.

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• Brand activations: Brand activations are events that are designed to create a positive association with a brand.

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Experiential events can be a great way to reach your target audience and build relationships with them. They can also help you to generate leads, increase brand awareness, and boost sales.

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Benefits of experiential events include:

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• They create a memorable experience for attendees. Experiential events are designed to be more than just a lecture or a presentation. They are designed to create an experience that attendees will remember long after the event is over.

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• They help you to connect with your target audience. Experiential events give you the opportunity to connect with your target audience on a more personal level. This can help you to build relationships with them and learn more about their needs and wants.

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• They help you to generate leads. Experiential events can be a great way to generate leads for your business. By providing attendees with valuable information and experiences, you can encourage them to learn more about your products or services and to contact you for more information.

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• They help you to increase brand awareness. Experiential events can help you to increase brand awareness by putting your brand in front of a new audience. When people have a positive experience at your event, they are more likely to remember your brand and to tell their friends and colleagues about it.

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• They help you to boost sales. Experiential events can help you to boost sales by creating a positive association with your brand and by providing attendees with a reason to buy your products or services.

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If you are looking for a way to reach your target audience, build relationships with them, and generate leads, then experiential events may be a good option for you. Let our passionate experiential marketing experts work together with you to provide strategy, creative elements, production, and the latest in cutting edge technology.  Events must serve a purpose. People align themselves with brands that serve a purpose greater than the products they sell. Experiential marketing should bring that mission to life: creating, enabling and delivering a sense of purpose that people can rally behind.

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Event Marketing Strategy & Services

Event marketing is founded on creativity, fueled by strategy, built from experience and designed to engage. By taking advantage of the numerous digital and social platforms now available, the value of events has vastly increased. Most brands recognize event marketing as an integral part of their integrated marketing portfolio. We take an integrated approach to strategic planning that develops unique personal experiences that produce measurable results.

 

We will create a full marketing plan that will target the right audience with key messaging to convert them into enthusiastic new and repeat customers.

 

An event marketing strategy is important because it allows businesses to connect with their target audience in a more personal and engaging way. Events can be used to generate leads, build brand awareness, and drive sales. They can also be used to educate customers about new products or services, and to create a sense of community around a brand.

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Some of the benefits of event marketing include:

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• Generate leads: Events are a great way to generate leads because they allow businesses to collect contact information from potential customers. This information can be used to follow up with leads and nurture them into customers.

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• Build brand awareness: Events are a great way to build brand awareness because they allow businesses to put their brand in front of a large number of people. This can help to create a positive association with the brand in the minds of potential customers.

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• Drive sales: Events can be used to drive sales by offering discounts or promotions at the event. This can be a great way to encourage people to make a purchase.

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• Educate customers: Events can be used to educate customers about new products or services. This can help to create a sense of trust and credibility with potential customers.

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• Create a sense of community: Events can be used to create a sense of community around a brand. This can help to build loyalty and engagement with customers.

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If you're looking for a way to connect with your target audience in a more personal and engaging way, event marketing is a great option. Eventi Productions helps with planning and executing an effective event marketing strategy so you can generate leads, build brand awareness, drive sales, and create a sense of community around your brand.

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Food & Beverage Planning & Management

Food and beverage planning and management is important for events because it can help to create a positive experience for attendees. When food and beverage is well-planned and managed, it can help to:

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• Set the tone for the event: The food and beverage served at an event can help to set the tone for the event. For example, a formal event may call for a sit-down dinner with multiple courses, while a casual event may be more suited to a buffet or food trucks.

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• Meet the dietary needs of attendees: It is important to consider the dietary needs of attendees when planning food and beverage for an event. This includes vegetarians, vegans, gluten-free eaters, and those with other dietary restrictions.

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• Keep attendees energized: Food and beverage can help to keep attendees energized throughout an event. This is especially important for events that are long or that involve a lot of activity.

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• Create a sense of community: Food and beverage can help to create a sense of community at an event. When attendees share a meal together, it can help them to bond and connect with each other.

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Overall, food and beverage planning and management is an important part of event planning. Eventi Productions takes the time to plan and manage food and beverage well which can help to create a positive experience for attendees and make your event a success.

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When planning food and beverage management for events, we:

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• Start by understanding the goals of the event: What kind of event is it? What is the target audience? Once you understand the goals of the event, you can start to plan the food and beverage accordingly.

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• Consider the dietary needs of attendees: As mentioned above, it is important to consider the dietary needs of attendees when planning food and beverage for an event. This includes vegetarians, vegans, gluten-free eaters, and those with other dietary restrictions.

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• Set a budget: Food and beverage can be a significant expense for events. It is important to set a budget and stick to it.

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• Help choose a caterer or restaurant and make sure to get quotes from multiple vendors before making a decision.

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• Create a backup plan: In case of unexpected events, such as bad weather or a power outage, it is important to have a backup plan for food and beverage. 

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If done correctly, attendees will be talking about their experience for years to come.

 

Let’s Work Together

The Eventi Productions team is here to bring your vision to life. Give us a call or send us an email to discuss your upcoming event. We look forward to working with you